Terms & Conditions
Terms and Conditions for Hire of The Loft Conference Facilities and
Associated Services at the Offices Coed y Dinas, Welshpool, Powys SY21 8RP
Please read this page carefully before making any bookings.
The Contract
Initial verbal reservations must be confirmed within four weeks by completing and returning the booking form. Invoices will be raised immediately following the event and are subject to payment within 30 days. Variations to the booking must be notified in writing.
Final numbers must be given ten days prior to the commencement of the event.
Cancellations
All cancellations must be notified in writing.
Cancellation of Room Hire
The following scale of charges will be applied: if written cancellation is received less than 6 working days of the date of the event 100% of all charges is due; if written cancellation is received within 6 - 10 working days of the date of the event 50% of all charges is due.
Cancellation of delegate
The following scale of charges will be applied; if cancellation is made within 24 hours prior to the date of the event 50% of all charges will be levied; if a cancellation is made on the day of the event 100% charge will be levied. N.B. Reduction in numbers cannot be made on the day of the event.
The Loft reserves the right to cancel any arrangement for the use of the premises at any time for the following reasons:
• If the Organiser becomes insolvent or enters into liquidation or receivership.
• If the Organiser is more than 30 days in arrears with payment to The Loft for previous services.
• If it might, in the opinion of The Loft, prejudice its reputation.
The Loft cannot accept liability for any inconvenience or loss caused as a consequence of such cancellation.
Charges
The Loft reserves the right to alter charges fixed before the event but will not do so without consultation with the Organiser. If The Loft does alter charges, the Organiser will be given an opportunity to cancel the booking without penalty.
Value Added Tax
Value Added Tax will be chargeable on all services.
If the rate of VAT changes, The Loft reserves the right to charge at the rate applicable at the time of booking.
Accounts
The named Organiser/Organisation, as stated on the booking form, will be held responsible by The Loft for settling the account.
General Regulations
The following general regulations apply and shall be brought to the attention of the delegates by the Organiser.
All delegates must sign the Visitor's book on arrival and departure at The Loft.
The Organiser shall ensure that delegates act in a proper and orderly manner and comply with all reasonable requests from staff. The Loft reserves the right to terminate any booking during the period of occupation in the event that the Organiser or Organiser's representative fails to ensure the above, with a particular reference to noise and disturbance to other guests.
The Organiser should advise delegates of the need to read and understand all Fire Regulations and Health and Safety Regulations posted in the areas they visit.
Hazardous or dangerous items may not be brought on to the premises without prior written permission.
Illegal substances may not be brought on to the premises under any circumstances.
The Loft reserves the right to charge for any additional services requested during the period of occupation and if timings agreed are not adhered to.
The Loft operates a ‘No Smoking' policy.
Loss or Damage to Property
The Organiser shall be held responsible for any loss of, or damage to, The Loft property caused by delegates. Charges for any loss or damage will be added to the final invoice.
The Loft cannot accept responsibility for any loss of, or damage to, the personal property for vehicles of delegates. Delegates are advised to be careful regarding the security of their belongings.
